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Job TitleExecutive Assistant
OrganizationLutheran Hour Ministries
ContactKimberly Millan
Address660 Mason Ridge Center Drive
LocationSt. Louis, Missouri 63141
Phone3143174119
Emailkimberly.millan@lhm.org
Position Overview-Reporting to the COO, the Executive Assistant works closely with LHM’s President & CEO and COO, serving as a support unit in scheduling and coordinating details of both executives’ calendars and communications. As a key ministry partner, this individual plays a significant role in managing logistical details so that both executives can focus on strategic development and decision making. The Executive Assistant also works closely with the organization’s Board of Directors and Foundation Board of Trustees, providing support, structure, and consistency to ensure that both entities function efficiently and effectively.

Location: while remote work options are available, the Executive Assistant is expected to live in the Greater St. Louis area.

The Executive Assistant exercises initiative and independent judgment in:

Managing the schedules and daily activities for both the President & CEO and the COO, both in the office and while traveling.
Managing the coordination of scheduling, determining location, and preparation of materials for internal and off-site Board and Executive leadership strategic planning, business planning, and business operation meetings.
Managing internal and off-site leadership meetings, including scheduling, determining location, and preparing materials.
Anticipating the needs of both executives and responding, preparing, and planning accordingly.

Major Responsibilities:

Acts as a key representative of the executive office to internal and external stakeholders.
Maintains the highest level of professionalism, confidentiality, customer service, and support for the President & CEO and COO.
Arranges complex and detailed domestic and international travel plans, including coordinating overlapping and often conflicting schedules. Makes all necessary travel arrangements and processes all accompanying expenses. Manages the fluid and complex schedules and calendars of the President & CEO and COO, anticipating changes and conflicts, often on short notice and using independent sound judgement.
Supports the organization’s Board of Directors, Foundation Board of Trustees, and their committees
Works closely with the Executive Team to keep them informed of upcoming commitments and responsibilities, and following up appropriately.
Coordinates, organizes, and supports Executive Team, Senior Leadership Team, Board, and other meetings.
Researches, collects, and analyzes information as needed for the Executive Office.
Composes a variety of professional correspondence and reports for the President & CEO and the COO.
Provides budgetary support to the Executive Services and Ministry Services Divisions including, but not limited to:

Minimum Qualification Requirements:

Five years administrative support experience or equivalent combination of education and experience required.
Ability to work and prioritize independently.
Ability to expertly handle varied duties simultaneously while maintaining order and meeting deadlines.
Proactive self-starter
Level-headed, independent judgement.
Advanced experience in making travel arrangements, both domestic and international; monitoring/anticipating executive travel for necessary itinerary changes; using good judgement in balancing the executives’ time, travel, and professional commitments; and being proactive in managing all aspects of the executives’ calendars.
Ability to maintain strict confidentiality.
Able to effectively work with outside departments as well as international partners, remembering differences in culture.
Executive-level written and verbal communication, administrative, and organizational skills.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat.
Experience managing expenses and monitoring budgets.
Excellent, detail-oriented grammatical, proofreading, composition, and editing skills.
Experience managing multiple calendars.
A Christian servant’s heart and one who will serve with joy and will lead other people to serve with joy as well.
Supportive of and enthusiastic about LHM’s unique mission and ministry.

Preferred Qualifications:

Experience supporting C-Level Executives, preferably in a non-profit organization.

The above listing is a full-time position with benefits through Concordia Plan Services. (See www.concordiaplans.org for benefit details: The Church’s Plan.)

For more information on Lutheran Hour Ministries, please visit www.lhm.org.

Expiration7/21/2022

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